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Legal

Privacy Policy

Privacy and Data Protection Policy

Effective date: July 29, 2024

This Privacy Policy describes Our policies and procedures on the collection, use, and disclosure of Your information when You use the Service and explains Your privacy rights and how the law protects You.

We use Your Personal Data to provide and improve the Service. By using the Service, You agree to the collection and use of information in accordance with this Privacy Policy.

Definitions & Interpretation

The words of which the initial letter is capitalised have meanings defined under the following conditions. The following definitions shall have the same meaning regardless of whether they appear in singular or plural.

Definitions

For the purposes of this Privacy Policy:

Account

means a unique account created for You to access our Service or parts of our Service.

Affiliate

means an entity that controls, is controlled by, or is under common control with a party, where “control” means ownership of 50% or more of the shares, equity interest, or other securities entitled to vote for election of directors or other managing authority.

Company

(referred to as either “the Company”, “We”, “Us”, or “Our” in this Agreement) refers to Verifex Limited, spółka z ograniczoną odpowiedzialnością, a limited liability company incorporated in Poland, registered with the National Court Register under KRS number 0001092719, with its registered office at Pl. Władysława Andersa 3, 11th floor, 61-894 Poznań, Poland.

Cookies

are small files that are placed on Your computer, mobile device, or any other device by a website, containing details of Your browsing history on that website among its many uses.

Country

refers to: Poland

Device

means any device that can access the Service such as a computer, a cellphone, or a digital tablet.

Personal Data

is any information that relates to an identified or identifiable individual.

Service

refers to the Website.

Service Provider

means any natural or legal person who processes data on behalf of the Company. It refers to third-party companies or individuals employed by the Company to facilitate the Service, provide the Service on behalf of the Company, perform services related to the Service, or assist the Company in analysing how the Service is used.

Usage Data

refers to data collected automatically, either generated by the use of the Service or from the Service infrastructure itself (for example, the duration of a page visit).

Website

refers to https://www.verifex-id.com/

You

means the individual accessing or using the Service, or the company or other legal entity on behalf of which such individual is accessing or using the Service, as applicable.

Collecting and Using Your Personal Data

Types of Data Collected

Personal Data

While using Our Service, We may ask You to provide Us with certain personally identifiable information that can be used to contact or identify You. This may include, but is not limited to:

  • Email address
  • First name and last name

Usage Data

Usage Data is collected automatically when using the Service.

Usage Data may include information such as Your Device’s Internet Protocol (IP) address, browser type, browser version, pages of the Service that You visit, the time and date of Your visit, time spent on those pages, unique device identifiers, and other diagnostic data.

When You access the Service by or through a mobile device, We may collect information automatically, including the type of mobile device You use, Your mobile device unique ID, IP address, mobile operating system, mobile browser type, and other diagnostic data.

Tracking Technologies and Cookies

We use Cookies and similar tracking technologies to track activity on Our Service and store certain information. Tracking technologies include cookies, beacons, tags, and scripts used to collect and analyse information and improve the Service.

Cookies or Browser Cookies

A cookie is a small file placed on Your Device. You can instruct Your browser to refuse Cookies or to indicate when a Cookie is being sent. If You do not accept Cookies, some parts of the Service may not function properly.

Web Beacons

Certain sections of our Service and emails may contain small electronic files known as web beacons (clear gifs, pixel tags, or single-pixel gifs) that allow the Company to count users or analyse usage patterns.

Cookies may be Session Cookies or Persistent Cookies.

We use the following types:

  • Necessary / Essential Cookies
    • Type: Session Cookies
    • Purpose: Required for core functionality and security
  • Cookies Policy / Notice Acceptance Cookies
    • Type: Persistent Cookies
    • Purpose: Record cookie consent preferences
  • Functionality Cookies
    • Type: Persistent Cookies
    • Purpose: Remember user preferences and settings

Use of Your Personal Data

The Company may use Personal Data for the following purposes:

  • To provide and maintain the Service
  • To manage Your Account
  • To perform contracts and deliver services
  • To contact You regarding updates or service communications
  • To provide information about related services (unless You opt out)
  • To manage and respond to Your requests
  • For business transfers or restructuring
  • For analytics, performance monitoring, and service improvement

Sharing Your Personal Data

We may share Your information:

  • With Service Providers
  • During business transfers
  • With Affiliates
  • With business partners
  • With other users where information is publicly shared
  • With Your consent

Retention of Your Personal Data

We retain Personal Data only for as long as necessary for the purposes set out in this Privacy Policy, including legal, regulatory, dispute resolution, and enforcement purposes.

Usage Data is generally retained for a shorter period unless required for security or legal obligations.

Transfer of Your Personal Data

Your information may be processed and stored outside Your country of residence. By submitting Your information, You consent to such transfers.

We take reasonable steps to ensure data is treated securely and in accordance with this Privacy Policy.

Delete Your Personal Data

You have the right to request deletion of Your Personal Data.

You may update or delete Your information through Your Account (if applicable) or by contacting Us directly. Certain information may be retained where required by law.

Disclosure of Your Personal Data

Business Transactions

If the Company is involved in a merger, acquisition, or asset sale, Your Personal Data may be transferred.

Law Enforcement

We may disclose Personal Data if required by law or valid legal request.

Other Legal Requirements

We may disclose data to:

  • Comply with legal obligations
  • Protect Company rights or property
  • Prevent wrongdoing
  • Protect user or public safety
  • Limit legal liability

Security of Your Personal Data

We use commercially acceptable means to protect Your Personal Data. However, no method of transmission or storage is completely secure, and absolute security cannot be guaranteed.

Children’s Privacy

The Service does not address individuals under the age of 18. We do not knowingly collect Personal Data from children under 18. If such data is identified, it will be deleted.

Links to Other Websites

Our Service may contain links to third-party websites. We are not responsible for their content, privacy policies, or practices.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page and, where appropriate, notified via email or Service notice.

Contact Us

If You have any questions about this Privacy Policy, You can contact Us:

By email: privacy@verifex-id.com